Birth Certificate Application Process: 8-Step Wise Explanation, Official Portal, Documents Required

Birth Certificate is the most important identity document that makes it possible for anyone in possession of it to benefit from a gamut of services offered by the Indian Government to its citizens. It becomes necessary to obtain a Birth Certificate because it serves to establish the date and fact of one’s birth for a whole range of purposes, like acquiring the right to vote, admission to schools and to the Government Service, claiming the right to marry at the legally permissible age, settlement of inheritance and property rights, and obtaining Government-issued identity documents like a driving licence or passport.

A birth certificate is frequently required when applying for a passport, Aadhaar card, voter ID, government benefits, succession claims, or school enrollment. The Assam government has made it simpler for individuals to access this crucial document by streamlining the birth registration process through both offline and online methods. This thorough guide covers all the information you need to apply for a birth certificate in Assam, including eligibility, necessary paperwork, deadlines for registration, online application processes, and costs.

What is a Birth Certificate?

A birth certificate is a formal record that certifies a child’s birth and is issued by the local registrar of births and deaths. It includes crucial details like:
a. The child’s name
b. Birth date
c. Birth time
d. Birth place
e. Gender
f. Names of the parents
g. Number of registration
h. Date of enrollment
The document is a permanent record of one’s age and identity.

Importance of a Birth Certificate

This certificate is generally needed to prove an individual’s identity/nationality as a citizen of a particular country. Firstly, It serves as the most important identity proof for an individual. Secondly a birth certificate is needed to enroll a child in school. It also servers as date of birth proof in order to apply for other official documents such as passport, ADHAAR card etc, There are various government schemes which require the submission of a copy of the certificate. Any sort of property inheritance also requires birth proof.

Legal Framework for Birth Registration: Who can Register a Birth?

Any birth occuring in the state should be registered with the concerned authority. Birth registration in Assam is regulated by the following:

• Registration of Birth and Death Act, 1969
• Registration of Birth and Death Rules, 1999
• Assam Registration of Birth and Death

Depending upon the place of birth, the registration occurs vividly. Such as in case of birth in hospital, the birth is generally reported to the Registrar. In case of birth at home, the case is reported by the family members, village headman etc. In case of birth in rural areas, the Gaon Panchayat Secretary can facilitate the registration and in case of urban areas, the municipal corporation or notified registrars look after the registration process.

Birth Certificate Application Process: Step wise Guidelines

Application for birth certificate can be done through the official portal. The following guidelines are to be followed:

• STEP 1: If the applicant is a first time user, he/she needs to click the Register Tab provided in top right corner in this page and then get registered with the necessary fields such as Full Name, Mobile No., Email id (which is not mandatory), State and Password.
• STEP 2: Then the applicant needs to login with the credentials, by clicking the Login Tab.
• STEP 3: After the applicant has logged on to the system, he/she needs to click the Apply Online tab and select the service they want to apply for and click the apply button after going through the Requirements tab.
• STEP 4: Applicant has to fill up the form and upload the required supporting documents.
• STEP 5: On final submission of the form, applicant has to pay the requisite amount.
• STEP 6: Once the payment is successful it will be forwarded to the higher officials for further processes. An acknowledgement will be generated containing the application reference no., the same will be notified over SMS and Email id of the applicant.
• STEP 7: An SMS and Email alert is sent to applicant on completion of the service. The applicant needs to respond to the SMS and Email regarding completion of the service.
• STEP 8: After successful completion of the service, Birth Registration Certificate is generated. The applicant will be notified about this over SMS and Email and the applicant can download it from ARTPS portal.

Documents Required:

• Supporting Documents:
• 1. Certificate from Gaon Burah/ Secretary of Gaon-Panchayat/ Ward Commissioner/ANM/ASHA worker (Seal and Signature is must) (In-case of Non-Institutional Birth or Domiciliary Birth)
• 2. Identity proof of Father and Mother (Preferably Aadhaar Card, if available, else PAN Card/Voter ID card/ Passport etc.)
• Eligibility Criteria: Any domicile(home) birth within 21 days
• Stipulated Timeline: 10 Days
• Fees: Service charge (through PFC/CSC) – Rs. 30
• Printing charge (in case of any printing from PFC/CSC) – Rs. 10 per page
• Scanning charge (in case documents are scanned in PFC/CSC) – Rs. 5 per page.
• Application Fee- NIL.